Working with suppliers

At Eastlight we are always on the look out for new partners to help us provide a great service to our residents. If you want to work with a vibrant, forward-thinking housing association then please do not hesitate to get in touch.

woman cleaning a window

How to apply

Please fill in the join our suppliers list form below.  We will refer to your application if a suitable opportunity arises, so it is important to make it as thorough as you can. This includes providing us with generic/team email addresses, where possible.

We require all our suppliers to be registered on the Housing Procurement Portal in order to be considered for opportunities with Eastlight. All our tenders are completed here. You can register free of charge and browse any opportunities that may interest you.  

Although we can’t guarantee any future business you will be added to our Supplier List for consideration. We look forward to hearing from you.

How we obtain quotes

We obtain our quotes from a variety of sources, including our existing supplier base and our Supplier List. For all procurement activities below European thresholds, we follow these guidelines:

Contract Value (exc. VAT) Minimum number to be invited
Not exceeding £5,000 One written quotation
Not exceeding £10,000 Two comparable written quotations
Not exceeding £50,000 Three comparable written quotations
Over £50,000 Five suppliers to tender

All procurement activities above threshold will be advertised in the Find a Tender website. These thresholds are:

Contract Type Value
Goods Over £189,330
Services Over £189,330
Works Over £4,773,252

Advertising above threshold Notices

We advertise our above threshold notices on Contracts Finder and the Housing Procurement web portal. You must be registered on the portal to respond to the notice.

Expectations

At Eastlight we strive to achieve high levels of customer service and we expect the same commitment from our contractors. It is important that contact with our customers is positive, polite and solution oriented. We want contractors to show ownership and responsibility for the work they undertake and to have a positive, can-do approach.

Our standard minimum requirements are that you have the following levels of insurance cover:

  • Employers Liability – £5m
  • Public Liability – £2m
  • Professional Indemnity (if applicable) – £1m

Your company must comply with the statutory obligations under the Equality Act 2010.

All organisations are required to comply with the duties imposed upon them by the Health and Safety at Work Act 1974 and any other relevant legislation, in particular the duty of care not only to their own employees but also to people other than their own employees including representatives of Eastlight and all members of the public.

Where appropriate, organisations are expected to be GDPR compliant as part of their working relationship with Eastlight.

Eastlight’s desire is to have a positive impact on the fair and safe working conditions of those working directly or indirectly for us and expect that our suppliers/contractors share our vision.

Our minimum expectations are that there is no use either direct, or by any sub-contractors, or within the supply chain of:

  • Child labour
  • Slavery, Forced, Bonded or Involuntary Labour
  • Human Trafficking and Exploitation

The following points set out grounds by which a contractor/supplier may be deemed ineligible to work with Eastlight if they are:

  • Is in a state of bankruptcy, insolvency winding up, administration, receivership, composition with creditors or any equivalent state, or subject to relevant proceedings
  • Has been convicted of a criminal offence related to their business or professional conduct
  • Has committed an act of grave misconduct in the course of business
  • Is guilty of serious misrepresentation in supplying information required by Eastlight Community Homes
  • Is not in possession of a licence to trade or not a member of the appropriate body where the law requires it.

Your information will be added to our Contractor/Supplier list and referred to for consideration in inviting you to tender/quote for any requirements that Eastlight may have. Please note that inclusion on the list does not infer or guarantee any works or services. By completing this form, you consent for the following information to be stored and used by Eastlight when shortlisting for potential work opportunities. This information is reviewed biennially and consent to retain your information will be obtained at each review. You can withdraw your consent at any time and your information will be destroyed

*please provide, where possible, generic/team email addresses to help prevent delays in processing your form