- Join our Suppliers List
- How we obtain quotes
- How we advertise above thresholds
- Our procurement principles
Click here to complete our Suppliers List form below.
Once you have completed our Suppliers List form, we will refer to your application when a suitable opportunity arises. Although we will be unable to completely guarantee any future business, you will be added to our supplier list for consideration.
It is important to ensure that your application is as detailed as possible; this includes providing relevant contact information and email addresses, where possible.
Please note: We require all our suppliers to be registered on the Delta eSourcing Portal in order to be considered for opportunities with Eastlight. All our tenders are completed there.
You can register free of charge and browse any opportunities that may interest you. The application takes only five minutes to complete and is necessary before any business is conducted with Eastlight.
We obtain our quotes from a variety of sources, including our existing supplier base and supplier list.
The following table demonstrates the value threshold for each contract type.
|
Contract Type |
Value* |
|
Goods |
Over £214,904 |
|
Services |
Over £214,904 |
|
Works |
Over £5,372,609 |
*All values are inclusive of VAT.
All procurement activities above thresholds will be advertised in the Find a Tender website.
You can access Find a Tender here.
We also advertise our above threshold notices on the Contracts Finder and Housing Procurement web portals. To find and respond to our notices, you must be registered on the following websites:
In addition, we also procure via public sector frameworks.
At Eastlight, we are committed to making sure every pound we spend delivers the best possible value for our residents, communities and organisation. As a resident-led housing association, we put residents at the heart of our purchasing decisions, especially when services, works or contracts directly affect people's homes or neighbourhoods.
Putting residents first
Our Think Customer approach means we consider the impact on residents when we buy goods, services and works. We aim to provide high-quality services, deliver value for money and create positive outcomes for our communities.
How we procure goods and services
We follow a fair, transparent and legally compliant procurement process when selecting suppliers and awarding contracts. Our approach is guided by four key principles:
- Transparency - being open and accountable in our decision-making.
- Integrity - acting ethically and in the public interest.
- Fairness - treating suppliers equally and without bias.
- Proportionality - using processes that are appropriate to the size and complexity of each purchase.
We also carefully plan our procurement activities, assess risks, ensure budgets are in place and involve residents where decisions may have a direct impact on them.
Working with suppliers
We expect our suppliers and contractors to meet high standards and share our commitment to quality, fairness and responsible business practices. Before awarding contracts, we carry out checks to ensure suppliers are suitable and capable of delivering the services we need.
Delivering social value
We want our spending to create benefits beyond the services we buy. When appropriate, we look for opportunities to:
- Support local jobs, apprenticeships and training.
- Promote fair and ethical employment practices.
- Encourage prompt payment throughout supply chains.
- Reduce environmental impact and support sustainability.
- Promote equality, diversity and inclusion.
- Tackle modern slavery and support ethical sourcing.
Responsible use of residents' money
We regularly monitor contracts and supplier performance to ensure services continue to provide value for money and meet the needs of residents. Our procurement activities are governed by clear policies, financial controls and regulatory requirements to ensure public funds are spent responsibly and effectively.
By following these principles, we aim to secure high-quality services, support thriving communities and deliver the best possible outcomes for our residents.
-
Supplier Requirements
At Eastlight, we strive to achieve high levels of customer service and satisfaction, and we expect the same commitment from our contractors, suppliers and operational partners.
We ensure that all contact with our customers is positive, polite and solution-oriented, and we kindly request that all our contractors are ambitious, inclusive and accountable for the work they undertake.
Read more on our minimum supplier requirements and expectations below.
At Eastlight, we ensure that we remain compliant with regulation and legislation to maintain fair, safe and inclusive working conditions for those working directly or indirectly for us. We expect that our suppliers/contractors share a similar vision.
As such, we require all suppliers or contactors to comply with the following:
- Procurement Act 2023
- Equality Act 2010
- Health and Safety at Work Act 1974, and any other relevant legislation (particularly the duty of care not only to their own employees but also to others, including all representatives of Eastlight and members of the public)
- The Data Protection Act 2018 (GDPR), as part of their working relationship with Eastlight. Click here to read Eastlight's Privacy Statement
- Modern Slavery Act 2015 – this includes zero evidence of child labour, slavery, forced, bonded or involuntary labour, human trafficking and exploitation - either directly by subcontractors or within the supply chain. Click here to read Eastlight's Modern Slavery Statement
Coming into effect on Monday, 24 February, the Procurement Act 2023 is the largest overhaul of procurement legislation in a generation and is mandatory for all public contracting authorities, including Eastlight. It aims to bring great benefits to both the public sector and suppliers, drive innovation, deliver better outcomes and embed transparency right through the commercial lifecycle, so everyone can access procurement data and see how public money is spent.
This represents a significant change to procurement, tendering and to contract management in the public sector. If you are a company that tenders for contracts, participates in framework agreements or are part of a dynamic purchasing system, then learning more about the new legislation is a must.
The Procurement Act 2023 is designed to:
- Simplify the bidding process with a new central digital platform (enhanced ‘Find a Tender’ service), so suppliers can register their details once for multiple bids across multiple contracting authorities
- Increase supplier visibility, with the option to see all tender opportunities in one place, including attendance at engagement
- Be easier to bid, negotiate and work in partnership with the public sector, including a new 'competitive flexible' procedure
- Create more flexible commercial frameworks, to prevent prospective suppliers from being excluded for long periods of time
- Help level the playing field for small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs), by identifying and wherever possible, overcoming, particular barriers faced by these organisations throughout the procurement lifecycle
- Strengthen provisions for prompt payments throughout the supply chain, enabling SMEs and VCSEs to benefit from 30-day payment terms on a broader range of public sector contracts
- Improve transparency, with greater visibility around who is bidding for, and winning, larger public sector contracts (above
- Deliver a stronger Exclusions Framework, which takes tougher action on under-performing suppliers.
Alongside the failure to apply with the above points, the points below set out the grounds by which a contractor/supplier may be deemed ineligible to work with Eastlight, if they:
- Are in a state of bankruptcy, insolvency winding up, administration, receivership, composition with creditors or any equivalent state, or subject to relevant proceedings
- Have been convicted of a criminal offence related to their business or professional conduct
- Have committed an act of grave misconduct in the course of business
- Are guilty of serious misrepresentation in supplying information required by Eastlight Community Homes
- Are not in possession of a licence to trade or not a member of the appropriate body where the law requires it.
Our standard minimum requirements mean that all suppliers or contractors must have the following levels of insurance cover:
- Employers Liability – £5m
- Public Liability – £2m
- Professional Indemnity (if applicable) – £1m
We aim to make sure our procurement is fair, transparent and delivers value for money for our customers.
We follow our internal governance arrangements and relevant procurement legislation, including the Procurement Act 2023.
Once a contract is awarded, our contract managers monitor supplier performance, risks and agreed performance measures. We work with suppliers to address issues and continually improve the services they provide.
Where required, we publish information about supplier performance, contract changes and contracts coming to an end. We also keep appropriate records of key contract decisions and performance to support transparency and accountability.
We welcome feedback from our suppliers and contractors to help us improve how we procure and manage our contracts.
If you have feedback or concerns about a procurement process or contract, please contact procurement@eastlighthomes.co.uk.
Concerns about suspected wrongdoing, unethical behaviour, fraud or other serious misconduct can be raised confidentially through our Whistleblowing Policy [insert link].
We take concerns raised in good faith seriously and will handle them appropriately.
Please note: The Procurement Bill gained royal assent on 26 October 2023, with the new Procurement Act given a ‘live’ date of February 2025. Eastlight will expect all suppliers and contractors to act in accordance with the Act in all aspects from this date for any future business consideration.
